About Contractor Management

Contractors working for Constellation Mining at Cook Colliery must first be registered in the online Cook Colliery Workforce Management System.

The system underscores the Constellation Mining commitment to the health, safety and wellbeing of everyone working for us.

It allows contracting companies to register their business details to create an account, and then register their workers, selecting the role they perform at Cook Colliery, and booking inductions which must be completed to work safely on site.

The system allow Constellation Mining and its contractors to manage a shared duty of care and meet safety obligations.

Pegasus

Pegasus connects a competent workforce. They manage the Workforce Management System on behalf of Constellation Mining.

The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

The Registration Process

Follow the steps below to register as a contractor for Constellation Mining at Cook Colliery.

We suggest you read through the steps before you get started, so you understand what you need to source and upload about your employees who will work for Constellation Mining at Cook Colliery. A nominated administrator from your business will be required to complete this process.

User guides with screenshots can be found on the Help and Resources page.

Let’s get started!

Step 1 > Register your business in the Cook Colliery Workforce Management System

Click the button above to go to the system.

> Start by selecting the country your business operates in, and then search for your ABN
> Enter contact details, including email and business address and phone number
> Select Request Registration to have the business registration verified and be emailed login details

Already have an account? Click Back to login above Business Details Registration.

The next steps are to add your workers to ensure their compliance to work for Constellation Mining at Cook Colliery.

Step 2 > Add employees/contractors and order access cards

Now your business is registered, you can add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email. You will also order their ID cards to work at Cook Colliery.

Step 3 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose the role/s they’ll perform at Cook Colliery.

Your selections here will determine the competency documents (licences, for example) you’ll upload in the system to prove your worker’s qualifications to perform the chosen role/s. Information about the documents you’ll need to supply can be found on the Help and Resources page.

As you’ve chosen roles, corresponding online training will have also been selected for your worker.

Registration and the online induction costs $100 + GST. Inductions are valid for five years. Annual renewal of worker registration is $55 + GST

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system and their ID cards printed for site access.

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

It’s important to keep your company and worker details up to date, so you’ll be emailed if any documents are expiring so you can update them in the system.

Help and Resources

System Guide

Forms

Helpful Resources

The Business Rules specify the requirements of the documents you upload in in the system to work at Cook Colliery. Ensuring your documents meet these requirements will save time and have your workers approved faster.

This Knowledge Base includes steps to check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the Cook Colliery contractor system.

Frequently Asked Questions

Please click to expand the FAQ below.

Where do I register in the system?

Select the REGISTER button at the top of the page to find the Workforce Management System where you will register your business and employees to work at Cook Colliery.

What benefit does the system have for contractors?

Registration ensures contractors are qualified to work at Cook Colliery. It allows you to keep company and worker information up to date in one place online, and to ensure your workers are qualified and compliant to safely work on site.

What information will I need to supply to register a worker?

To register someone to work at Cook Colliery, you may need to upload (depending on their role):

  • A passport-sized photograph
  • Proof of ID (drivers licence)
  • Drug and alcohol test results
  • Generic inductions cards
  • High risk licences
  • Trade or tertiary qualifications
  • Certificates or Statements of Attainment

How much do worker registration and inductions cost?

Registration and online inductions must be completed before a contractor can work at Cook Colliery.

You will book and pay for the online induction as part of contractor registration, a cost of $100 + GST which includes the validation of your data and access to a support team. Inductions are valid for five years. Annual renewal of worker registration is $55 + GST

Who do I contact if I have questions about the system?

Visit Contact Us for details.

How do I renew the annual worker registration?

  • Select the LOGIN button at the top of the page
  • Under Pending actions select subscription renewals
  • Select add all to cart to add all workers, or add to cart next to each worker and Checkout
  • Select Checkout to enter payment details ($55 + GST per worker)
  • The subscription will be valid for another 12 months. A tax invoice will be emailed or can be downloaded upon payment

 

How are site access cards received?

Upon registration, Pegasus site access cards will be printed and distributed at site.

Can I fast track an application?

Yes, Pegasus offers an escalation procedure.

Pegasus understands that there are times when you’ll need your data application or access ID cards to be processed faster than our standard delivery time of two working days.

Click to review the Data Escalation Policy.